How to Use Calendar to be More Productive?


You need all the help you can get to be more productive in your day-to-day task. While it can be challenging to find the strength and focus to deal with your responsibilities, it helps if you find an easy way out. And when it comes to one of the simplest ways to boost productivity daily, the calendar could very well be sufficient. 

Not so long ago, before the advancement in digital technology leading to the birth of calendar tools, the traditional calendar in print form was also important in setting reminders. Many of the tools like the deskpad calendar can simplify the entire scheduling process whether in the short term or long term so you don’t slack with your work.

How to Use Calendar to be More Productive

You will find below some of the best ways to use a calendar to be more productive. 

Set Reminders 

You could easily forget things if you don’t have a way of setting reminders to keep you abreast of upcoming events and tasks that needs your attention. And you can find calendar apps for mobile and desktop that makes it easy to set reminders.

They are powered by alerts and notifications which you can set to go off at different intervals to remind you of what you need to get done.

This will help reduce the load on your brain having to remember all you have to do since you can set to-dos and reminders that notify you of tasks and meetings. 

Also Read: How To Spend Your Time Productively

Color Coding 

Color Coding

Almost all calendars have features that can help you get the best out of scheduling and planning your task for the day. The color code feature allows you to use different colors in structuring your calendar. While this can help with the aesthetics, it also allows you to add creativity to the scheduling process.

You can use a distinct color for appointments, another for team meetings, and use this same approach for all your other set tasks and itineraries. This will give you a clearer picture of things as it becomes obvious what you are up against when you take a glance at your calendar. 

Since you have the option to be creative with how you get yourself organized, you want to play around with the features in your calendar app to see how you can get better results with them. And if you need suggestions, color coding is one way to simplify the scheduling process for meetings and tasks on your calendar.

You can check here for how to color-code your entries in Google Calendar. 

Use Sharing Feature 

Working in a team on a particular project. You can use the calendar sharing feature to keep everyone informed about tasks, assignments, appointments, and deadlines.

This can help improve the communication process when it comes to working on a group project. Depending on the particular tool, you can set the responsibilities for each team member throughout the project duration and use it to monitor progress.

You will need to ensure that you use tools that allow you to easily sync calendars across team members and all devices. 

More Time Efficient 

Scheduling can help you with getting better results with the time spent on tasks, and if you can plan your routines and sync them with your calendar, you can know how to make better use of the time available. And being able to master time management can help you with progressing with your work or business as an entrepreneur.

With the help of scheduling tools, you can mark special dates for events on your calendar and using the notification feature set alerts that remind you as you get closer to the date. 

Even in the day-to-day affairs in the office, you can find that you can set time-sensitive notifications that could be useful in finalizing your events for the day.

It could also be useful when working on team projects as you can use it in alerting everyone to upcoming deadlines and events as regards tasks and the workplace.

With a stronger grasp on time management, you will find that you achieve more with your daily responsibilities. You can check this page to learn more about ways to manage time effectively. 

Integrate with your Smart Devices 

You want to take every opportunity that makes it easy for you to get alerts and notifications at all times of the day no matter where you may be.

So it helps if you get calendar apps that can easily be integrated across all your mobile and desktop smart devices. This way, you could easily get notified when you are getting closer to your deadlines.

You can find those that can easily be integrated with your office tools, home appliances, mobile devices, and even your car. So you want to research the best ones available and find one that will work for you. 

Finding the Right Calendar App

Finding the Right Calendar App

You can surely find apps for mobile and desktop that keeps you notified of the time and date. But when it comes to calendar apps that can help you with scheduling your daily tasks, you want to get more specific in your search.

So you will have to get out there to find the best calendar apps. It may be best to search for one that will be relevant to your needs.

So if what you are interested in is losing weight, you want to find the best tools to help you schedule your weight loss campaign. On the other hand, if what you need is to be organized with your work, you want to find the best calendar scheduling tools for entrepreneurs. 

While you certainly will find a lot of free and premium scheduling tools out there, you want to find ones that can help you get more results with your schedules. So you want to check reviews to find out what people have to say about the best options out there.

And if you have to spend on a scheduling tool for your business, you want to make sure that it is worth it. 

Also Read: Top 5 Productive Ways Of Digital Marketing

Final Note 

Time is one of the most precious commodities available to you and as such, you want to know how to spend it wisely especially as it relates to your productivity, individual, and business success. So it helps if you have all the tools that can help you in this regard.

And when it comes to scheduling your workload, tasks, meetings, and appointments you can find calendar tools that can help you out. 


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